CITY COUNCIL/SUCCESSOR AGENCY TO THE COVINA
REDEVELOPMENT AGENCY/COVINA PUBLIC FINANCING
AUTHORITY/COVINA HOUSING AUTHORITY JOINT MEETING
AGENDA

Tuesday, July 15, 2025 at 7:30 P.m. - 8:30 P.m.

125 E. College Street, Covina, California

Council Chamber of City Hall

 

 

 

IMPORTANT NOTICE

 

Members of the public may begin entering the City Council Chamber 15 minutes prior to the scheduled start time of the meeting as listed above. During this time, and the duration of the meeting, members of the public will have access to the City Council Chamber and first floor restrooms only.

Members of the public may view the meeting live on the City’s website at www.covinaca.gov or on local cable television, Spectrum Channel 29 and Frontier Channel 42. To view from the website, click here or scroll down on the home page and click "City Meetings", once on the page, click the highlighted word next to Video Library under the City Council Meeting Agendas and Minutes header. A live banner will appear at the start of the meeting.

Public Comments: Time is reserved during the Public Comments portion of the meeting for those in the audience who wish to address the City Council on items listed on the agenda (e.g. Consent Calendar, Continued Business, and New Business items) and items not listed in the agenda within the subject matter jurisdiction of the City Council, except for Public Hearing items. Members of the audience will have the opportunity to address the Council/Agency/Authority regarding Public Hearing items at the time the public hearing is held.

All communications are to be addressed directly to the City Council and not to the members of the audience. Each speaker is limited to a total of three (3) minutes, subject to the Mayor/Chairperson's discretion to amend time limits based on anticipated length of the meeting. A speaker's time may not be transferred to another speaker. State Law prohibits the Council/Agency/Authority from taking action on any item not on the agenda.

Meeting Assistance Information: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at [email protected] or 626-384-5430. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

 

---

JOINT MEETING—CLOSED SESSION 6:30 PM

CLOSED SESSION - WILL NOT BE HELD

JOINT MEETING—OPEN SESSION 7:30 PM

CALL TO ORDER

Council/Agency/Authority Members: Walter Allen, III, Patricia Cortez, John C. King, Mayor Pro Tem/Vice Chair Hector Delgado, and Mayor/Chair Victor Linares

ROLL CALL

PLEDGE OF ALLEGIANCE

Led by Councilmember Allen.

INVOCATION

Given by Covina Police Chaplain Ron Butler.

APPROVAL OF AGENDA

PUBLIC COMMENTS

This is the time and place for the general public to address the City Council/Agency/Authority on any item listed on the agenda (e.g. Consent Calendar, Continued Business, and New Business items) or not listed on the agenda, except for Public Hearing items. Members of the audience will have the opportunity to address the Council/Agency/Authority regarding Public Hearing items at the time the public hearing is held.

Each speaker is limited to a total of three (3) minutes, subject to the Mayor/Chairperson's discretion to amend time limits based on the anticipated length of the meeting.

COUNCIL/AGENCY/AUTHORITY COMMENTS

Council/Agency/Authority Members wishing to make any announcements of public interest or to request that specific items be added to future Council/Agency/Authority agendas may do so at this time.

CITY MANAGER COMMENTS

CONSENT CALENDAR

All matters listed under Consent Calendar are considered routine, and will be enacted by one motion. There will be no separate discussion on these items prior to the time the Council/Agency/Authority votes on them, unless a member of the Council/Agency/Authority requests a specific item be removed from the Consent Calendar for discussion.

CC 1. Payment of Demands

• Staff Recommendation:

  Approve Payment of Demands in the amount of $2,818,516.51.

CC 2. Covina Recreation Village Project – Project No. P2202 – Replacement of State of California Budget Act of 2021 (SB 129) Library Grant Funds with Measure CC Funds in the Amount of $251,952.93 for Use Towards Demolition of Existing Easterly Building

• Staff Recommendation:

  Approve Resolution CC 2025-84 amending the Fiscal Year 2024/25 Capital Improvement Program Budget, appropriating Measure CC Fund – Fund Balance in the amount of $251,952.93 in lieu of State of California Budget Act of 2021 (SB 129) Library Grant Funds for use towards the Demolition of Existing Easterly Building.

CC 3. Resolution Approving Submission of an Application to the Land Water Conservation Fund Grant Program to Facilitate the Covina Recreation Village Pedestrian Bridge/Access Facility Project

• Staff Recommendation:

  Adopt Resolution CC 2025-80.

CC 4. Second Amendment to Professional Services Agreement with CIR, Inc.

• Staff Recommendation:

  Approve Second Amendment to Professional Services Agreement with CIR, Inc.

CC 5. Trash Enclosure Project – Covina Police Department – Project No. P2604 – Award of Contract to FS Contractors, Inc. in the Amount of $113,000

• Staff Recommendation:
  1. Approve plans and specifications for the Trash Enclosure Project – Covina Police Department – Project No. P2604;
  2. Award a contract for the Trash Enclosure Project – Covina Police Department – Project No. P2604 to FS Contractors, Inc. as the lowest responsive and responsible bidder in the amount of $113,000 and authorize the City Manager to execute the contract;
  3. Authorize a project contingency amount of $2,000 to cover the cost of unforeseen construction expenses; and
  4. Award a Professional Services Agreement (PSA) to CEJ Engineers, Inc for Construction Management & Inspection Services for an amount not-to-exceed $35,000 and authorize the City Manager to execute the agreement.

CC 6. Certification of 2025 Sewer System Management Plan (SSMP) for the City of Covina’s Sanitary Sewer System

• Staff Recommendation:
  1. Adopt Resolution CC 2025-90 Certifying and Approving the Sewer System Management Plan.
  2. Accept and certify the 2025 Sewer System Management Plan (SSMP) for the City of Covina’s Sanitary Sewer System and direct City staff to upload and certify the SSMP within the California Integrated Water Quality System Portal.

CC 7. Professional Services Agreement with MasterCorp Services LLC for Janitorial Services

• Staff Recommendation:

  Authorize the City Manager or his designee to sign an agreement with MasterCorp Services LLC to provide janitorial services for the Covina Police Department.

CC 8. Increase 2024-25 Budgeted Appropriations for Public Liability Fund

• Staff Recommendation:

  Adopt Resolution CC 2025-89, Amending the 2024-25 Operating Budget Appropriating $715,000 from the Public Liabilities Fund (7370) Fund Balance for Legal Services, Liability Claims and Other Related Expenses

CC 9. City-Wide Alleyway Resurfacing Project – Project No. P2605 – Award of Contract to G.M. Sager Construction Co., Inc. in the Amount of $82,945

• Staff Recommendation:
  1. Approve plans and specifications for the City-Wide Alleyway Resurfacing Project – Project No. P2605;
  2. Award a contract for the City-Wide Alleyway Resurfacing Project – Project No. P2605 to G.M. Sager Construction Co, Inc. as the lowest responsive and responsible bidder in the amount of $82,945 and authorize the City Manager to execute the contract; and
  3. Authorize a contingency amount of $8,294.50 (approximately 10%) to cover any unforeseen construction expenses.

CC 10. Professional Services Agreement (PSA) with EC + Associates Engineering, Inc. for Design Engineering Services Related to the Cypress Water Main Replacement Project

• Staff Recommendation:
  1. Authorize the City Manager to execute a Professional Services Agreement (PSA) between the City of Covina and EC + Associates Engineering, Inc. in an amount not-to-exceed $75,000 for Design Engineering Services Related to the Cypress Water Main Replacement Project; and
  2. Authorize a $10,000 contingency balance for use towards design engineering services, if needed.

CC 11. San Bernardino Road Resurfacing Project – Project No. P2602 – Award of Contract to Gentry Brothers, Inc. in the Amount of $956,835.40

• Staff Recommendation:
  1. Approve plans and specifications for the San Bernardino Road Resurfacing Project – Project No. P2602;
  2. Award a contract for the San Bernardino Road Resurfacing Project – Project No. P2602 to Gentry Brothers, Inc. as the lowest responsive and responsible bidder in the amount of $956,835.40 and authorize the City Manager to execute the contract;
  3. Award a Professional Services Agreement (PSA) to CEJ Engineers, Inc. for Construction Management and Inspection Services for an amount not-to-exceed $140,000 and authorize the City Manager to execute the agreement;
  4. Authorize a contingency amount of $103,164.60 (approximately 10% of contract amount) for any unforeseen construction expenses; and
  5. Adopt Resolution CC 2025-85 amending the Fiscal Year 2025-2026 Capital Improvement Program to add the “Frontage Median Bioswale Installation Project – Project No. P2606” and appropriate $50,000 in Measure W – Municipal Funds to be used for Bioswale and Drought Tolerant Landscape Construction.

CC 12. Request for Approval of an Additional Full-Time Information Technology Technician Position

• Staff Recommendation:

  That the City Council adopt Resolution CC 2025-91 to Approve an Additional Full-Time Information Technology Technician Position.

CC 13. Temporary Community Support Program

• Staff Recommendation:

  That the City Council authorize the City Manager to enter into temporary partnerships with the listed non-profit organizations to provide free/low-cost supportive services to Covina-based families and individuals impacted by federal immigration enforcement activities.

PUBLIC HEARINGS

PH 1. Consideration of Resolutions Authorizing Annexation of Territory to City of Covina Community Facilities District No. 2007-1 (Public Services) (Annexation No. 38), and to Call and Hold a Special Election (1207 West Badillo Street, Covina)

• Staff Recommendation:
  1. City Council to open the public hearing and consider public testimony and close the public hearing; and
  2. Adopt Resolution CC 2025-81, authorizing the annexation of territory to Community Facilities District No. 2007-1 (Annexation No. 38) and authorizing the levy of a special tax and submitting the levy of tax to the qualified electors; and
  3. Adopt Resolution CC 2025-82, calling a special election and submitting to the voters of Annexation No. 38 of City of Covina Community Facilities District No. 2007-1 (Public Services), propositions regarding the annual levy of special taxes within Annexation No. 38 to finance public services, and the establishment of an appropriations limit; and
  4. Adopt Resolution CC 2025-83 making certain findings, certifying the results of an election and adding property to Community Facilities District No. 2007-1 (Public Services), Annexation No. 38.

PH 2. Proposal for a 3,443 square-foot Cannabis Retail Establishment

• Staff Recommendation:

  City Council consideration of the following:

  1. City Council Adoption of Resolution CC 2025-87, conditionally approving Conditional Use Permit (CUP) 25-003, Site Plan Review (SPR) 25-032, Development Agreement and determination of exemption from CEQA: a request to approve a Cannabis Retail establishment (“Rilano”), expand an existing 2,137 square-feet commercial retail space an additional 1,306 square feet, totaling 3,443 square feet of cannabis retail space, and associated tenant improvements, within the Mixed-Use Overlay District (MUOD) / Commercial (Regional or Community Shopping Center) C-3A zone, located at 216 E Rowland St, Covina, CA, 91723 (APN: 8451-001-019) and making a finding of exemption under CEQA; and.
  2. Waive full reading, read by title only, and introduce Ordinance 25-07 entitled, “An Ordinance of the City of Covina approving a development agreement between Rilano Covina Inc, and the City of Covina, related to the approval of a 3,443 square foot cannabis retail establishment within the Mixed-Use Overlay District (MUOD) / Commercial (Regional or Community Shopping Center) C-3A zone, located at 216 East Rowland Street, (APN: 8451-001-019) and making a finding of exemption under CEQA”.

PH 3. Proposal for a 3,956 square-foot Cannabis Retail Establishment

• Staff Recommendation:

  City Council consideration of the following:

  1. City Council Adoption of Resolution CC 2025-88, approving Conditional Use Permit (CUP) 25-004 and Site Plan Review (SPR) 25-039, and determination of exemption from CEQA, to approve a cannabis retail establishment (“Zen Garden ”), in a 3,956 square-foot commercial tenant space and associated interior tenant improvements, within the Covina Town Center Specific Plan (CTCSP) Mixed Use (MU) Zone, located at 125 S Citrus Ave, Covina, CA, 91723 (APN: 8444-001-018), and making a finding of exemption under CEQA; and
  2. Waive full reading, read by title only, and introduce Ordinance 25-08 entitled, “An Ordinance of the City of Covina approving a development agreement between Zen GW Cali Partners LLC, and the City of Covina, related to approval of a 3,956 square foot cannabis retail establishment within the Covina Town Center Specific Plan (CTCSP) Mixed Use (MU) zone located at 125 South Citrus Avenue (APN 8444-001-018) and making a finding of exemption under CEQA”.

PH 4. Proposal for a 4,600 square-foot Cannabis Microbusiness Retail Establishment

• Staff Recommendation:

  City Council consideration of the following:

  1. City Council Adoption of Resolution CC 2025-86, conditionally approving: Conditional Use Permit (CUP) 25-001 and Site Plan Review (SPR) 25-026, and making a determination of exemption from CEQA, to approve a cannabis microbusiness retail establishment (“STIIIZY”), in conjunction with a manufacturing and distribution use, on a 4,600 square-foot commercial tenant space and associated interior tenant improvements, within the PCD (Planned Community Development) / M-1 (Light Manufacturing) zone, located at 754 E Arrow Hwy, Covina, Ca, 91722 (APN: 8405-003-032), and making a finding of exemption under CEQA; and
  2. Waive full reading, read by title only, and introduce Ordinance 25-06 entitled, “An Ordinance of the City of Covina approving a Development Agreement between STIIIZY Covina Inc, and the City of Covina, related to the approval of a 4,600 square foot cannabis microbusiness retail establishment within the PCD (Planned Community Development) / M-1 (Light Manufacturing) Zone, located at 754 East Arrow Highway (APN: 8405-003-032); and making a finding of exemption under CEQA.”

ADJOURNMENT

The Covina City Council/Successor Agency to the Covina Redevelopment Agency/Covina Public Financing Authority/Covina Housing Authority will adjourn to its next regular meeting of the Council/Agency/Authority scheduled for Tuesday, August 5, 2025, at 6:30 p.m. for closed session and at 7:30 p.m. for open session inside the Council Chamber at City Hall, located at 125 East College Street, Covina, California, 91723.